Does your organisation regularly assign documents to business data within SAP? If so you may have costly inefficiencies if any of the following is true:
- Capture of physical documents often leaves duplicates of documents within email inboxes, desktop clutter etc, resulting in unnecessary storage use, and security / audit risks.
- Mobile workers or those in fast paced roles need a quick and simple way to feed in and associate documents, but have no means of doing so without multiple time consuming steps.
- Documents are not easily searchable using keyword searches once in the system.
- Business process workflows are desired for certain scenarios. For example business rules which send alert notifications if certain data exists within a document.
Using Nuance Autostore, Betasoft can provide a very cost effective solution to these needs by utilising the multiple capture methods which exist as part of this system. The following outlines the end-to-end stages to associate documents from just a few common sources:
Step 1: Create a capture order request from within any SAP object:
Step 2: Capture from any place a document could originate from. 3 examples below: Mobile, MFD, Desktop
2.a Mobile – Capture from a mobile app on any iOS or Android compatible tablet or mobile phone:
2.b Capture from a Multi-Function-Device scanner with an LCD interface:
2.c Capture from a desktop (similar experience within Microsoft Office applications such as Word / Outlook):
Step 3: To retrieve the capture documents associated with the object selected in step 1:
Talk to Betasoft today to find out more or to arrange a demonstration.