5 Ways SharePoint Helps Small Businesses

How does SharePoint Help Small Businesses?

There have been plenty of blogs and articles about SharePoint and how widely adopted it is by big businesses. In fact, over half of all Fortune 50 companies use SharePoint. But what about smaller businesses? Does SharePoint also provide benefits for them?

In this blog, we want to highlight 7 ways that SharePoint helps small businesses. In this situation, we are considering small businesses to be between 15 and 25 employees.


Small businesses frequently depend on Microsoft Office tools and applications, which makes the choice for SharePoint an obvious one. It means that all your day-to-day applications are compatible with SharePoint and can be accessed in SharePoint Online. The possibility of future integration is also very appealing, as there are more complex regulatory compliance solutions that are built within SharePoint and can integrate fully with other SharePoint modules.


Smaller businesses often need flexible systems that can adapt to constantly evolving situations. Rigid systems often only work when you can accurately predict the nature of your business. Smaller businesses usually have too many ‘unknowns’ to do so. This also requires a system that can provide you with the accessibility and flexibility you need.

SharePoint Online allows users to access the intranet whenever required. This makes mobile working, remote access, or multi-device system easier than ever. Accessing all your company information can be done securely and quickly by using a specific log-in URL. This ensures that you have 24/7 access to your documents from PC’s, laptops, tablets, and smartphones. This is key for businesses operating in service-based industries, where response times are crucial. However, it also allows everything to be stored in one place, even in modern office environments where people sometimes work remotely or in other offices.

Real-time, all the time

Real-time has become the norm, especially due to widely used applications like Google Analytics, which many start-up businesses use for analytics and reporting. However, there are plenty of smaller businesses out there that are still doing things the old way. This is, ultimately, kryptonite to a business looking to expand.

Whether it is reports or collaboration, everything in SharePoint is done and updated in real-time, allowing you to stay on track without referring to outdated reports, dashboards, or documents. Better still, you can liaise directly with other collaborators, all within the same reliable platform.

Future Proofing & Growth

This is a platform that can grow with you as your business develops and expands. Functionally can easily be bolted on and added whenever required. Indeed, we develop our own management systems, all of which are built fully within Office 365 to ensure full integration with SharePoint Online. This means you can easily move from Document Management to a CRM and on to Policy Management if you so desire (and require).

Plus, Microsoft provide free updates that ensure you get the most out of SharePoint. There’s no point investing in a system if you know it can’t grow with you. Taking a long-term approach when investing in software and systems is crucial, and the earlier you get it done, the better.


For a small business, security is paramount. But it can also be a bit of a headache. This is because most smaller businesses have a tighter security/compliance budget, which makes it harder for them to comply than bigger, already established businesses. Unfortunately, you still must deal with tough legislative regulations and compliance challenges, even if you’re a small business.

This is another area where SharePoint offers huge advantages to small businesses. Storing information and documents in the cloud couldn’t be safer. This is due to SharePoint’s extensive security measures, including various permissions levels, data encryption, regular backups, and sophisticated authentication processes. You are also less likely to be impacted when it comes to malware, viruses, hardware issues, and hack attempts.

More Information

If you want more information about SharePoint and how it can help your business, feel free to download our Benefits of SharePoint Guide.

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