SafeCom / PaperCut Cloud Readiness – Making Informed Decisions With Expert Advice

04/09/2019 By 0 Comments

SafeCom / PaperCut Cloud Readiness – Making Informed Decisions With Expert Advice

We are often asked by partners, as well as large enterprise accounts if they can move SafeCom / PaperCut to a public cloud-hosted service.  These are typically public sector organisations following the government recommended ‘Cloud First’ policy. https://www.gov.uk/guidance/government-cloud-first-policy#consider-cloud-solutions-before-alternatives

Typical key benefits include:

  • Avoiding upfront investments in your infrastructure and therefore reducing overall costs.
  • Greater flexibility to trial new services or make changes with minimal costing models are scaleable: Instead of building for the maximum usage, you buy for less usage and increase or decrease as appropriate.
  • Easier to meet the Greening Government Commitments: Cloud facilities typically try to use server space and power in the most efficient ways possible.
  • Upgrades and security patches can be applied continuously.
  • The supplier will have responsibility for making sure your service has good availability for users.

There is no single yes / no answer to the question, as there is a multitude of considerations beyond that of a typical client/server application workload. Key topics to consider include:

Compute Measurement 

The resources in-place for an existing SafeCom / PaperCut solution often require a review.  This could be due to the nature of creating server specifications using upfront investments, or due to changes in user behaviours over time.  In any case, calculating the level of computing required within a hosted environment in relation to all key applications and dependencies is a fundamental aspect of any assessment.

Dependancy Applications & PAAS Suitability

For certain dependancy workloads, it is important to consider resource provisioning options, costs, and differences offered from a traditional resource.  SafeCom / PaperCut dependancies also require careful consideration in scenarios where an organisation would like to outsource the management of the application.

Database & Storage Capacity

Although many organisations who have implemented SafeCom / PaperCut are aware of its requirement to utilise SQL databases, the planning and management of the service is often poorly executed.  When considering moving to the cloud, that storage capacity and performance considerations must be taken in to account.

User Trend Analysis & Print Volume

Knowing how to properly analyse user behaviour data as well as having access to the appropriate tools to plan accordingly is critical.  Without an exercise to analyse this information, it is impossible to consider the impact to users, the network, and other services.

Application Architecture & Cloud Enablement

When SafeCom / PaperCut is initially implemented, an architect will typically have planned the installation for an on-premise environment.  When considering a move to the cloud, there are often application-specific changes which can be introduced.

Network & Bandwidth Analysis

A fundamental fact of print is that its a network resource-intensive activity. Moving a print workload to the cloud without proper planning could render not only the print service unusable but also any other internet-connected service used by the organisation.

Service Migration Planner

Most organisations considering a move to the cloud would prefer not to start from scratch. Therefore understanding what migration looks like in reality will factor into any decision.  Additional factors to consider for the best approach include outage/downtime, data management & retention, security, and performance.

Cloud Readiness Assessment Report

Once the analysis is completed and all risks and potential benefits considered, key stakeholders should review a recommendations report which allows them to make a fully informed decision.  Only at this stage will a decision-maker be in a position to make an informed choice.

If you would like to learn more about how Betasoft can help you reach this stage, please contact us using the details below.

Cloud Readiness Assessment