SmartOfficeScan allows users to
easily capture hard-copy documents, digitise and distribute
them to any
location on their network, directly from their HP
Multifunction device or Digital Sender, allowing users to quickly and
efficiently integrate their paper documents into their digital
workflows.
Smart Office Scan ensures that the document is stored
in the correct folder as a text searchable file;
non-editable files, like PDF files, or editable files,
like Word or Excel files.
Scan to Sharepoint
Scan straight from your HP MFP or HP Digital Sender
into Microsoft Sharepoint. Automatically route text
searchable PDFs into the correct subfolders or your
workflow area or allow users to browse their Sharepoint
folder structure from the MFP to locate the desired
destination.
Scan to Windows
Scan and store directly into your Windows
file structure or your business application.
Smart Office Scan integrates real-time with the
business applications you use
Multiple Destinations
Simultaneously scan to multiple destinations.
OCR
Smart Office Scan uses Optical Character Recognition (OCR) to
create text searchable PDF, Word, Jpeg,
Tiff, Excel or OpenOffice files.
Audit and Security
Use PDF security to secure documents, create audit trails,
add Bates stamps to documents.
Barcodes
Smart Office Scan reads and
interprets the majority of barcode fonts can extract the data and use the
information to determine scan target location. Barcodes can be used
separate documents when batch scanning. Barcodes
help eliminate metadata
entry at the device.
Authentication
Enable user authentication for secure scanning. Use
Windows credentials or
SafeCom
authentication and card readers.
Bi-Directional Operation
Smart Office Scan uses real-time bidirectional
communication with your network, database or document
management system to enable users to correctly identify and select
the target repository from the display of the
multifunction device.
Previously slow
and manual processes can now be completed in a
matter of seconds. Data is always up-to-date and lists
do not need to be manually populated.
Miscellaneous
- Combine scanned documents with other
electronic documents into a single PDF file.
- Scan directly to email from the MFP
- Scan directly to fax, network folders or
databases
- PDF/A creation
- Requires no software installs on users'
workstations
